Switching Contractor
Switching Your Cleaning Contractor in Northern Ireland
Most cleaning contract switches in Northern Ireland start with missed visits, declining standards or poor communication. A dated transition plan helps the new contractor take over without leaving a gap in cleaning.
Contractor transition
Plan a controlled switch for your NI premises
Tell us about your premises and current contract. We will check the dates and agree a practical transition plan.
- Mobilisation planned around your notice period
- New written specification replacing vague or outdated scope
- Supervisor on site in the opening weeks
- Start date agreed around your notice period and handover
- Fully insured
- COSHH information where required
- RAMS provided where required
- AccessNI where relevant
- Regular quality checks
- Managed supplies where required
Transition priorities
What a controlled contractor switch needs
These are the factors that separate a smooth contractor transition from a disruptive one.
A controlled transition, not a hard cut
Switching contractors without a transition plan leaves a hygiene gap between the old contract ending and the new one delivering. A dated mobilisation plan removes that risk.
Notice period alignment
The new contractor needs to work to your notice-period dates so keys, codes and inductions transfer at the right time.
Scope review as part of the transition
If the old specification was vague or no longer matches the building, switching is the right moment to replace it with a written task list that reflects how the premises are actually used.
Security and access handover
Keys, alarm codes, fob access, security sign-in procedures and any landlord or building management rules need to transfer cleanly without creating a gap in out-of-hours security.
Visible supervision in the first month
An active supervisor can resolve early issues with bin stores, alarms and cupboard access during the first few weeks.
Documentation ready before day one
RAMS, insurance evidence and any AccessNI checks your policy requires should be arranged during mobilisation so your building manager is not chasing paperwork on the first morning.
What is included
How RexCleaning handles the transition
These are the steps RexCleaning takes to ensure a contractor switch runs cleanly for NI businesses.
Transition planning meeting
A structured conversation covering your notice period, handover dates, access requirements and any building-specific induction steps.
Scope walkthrough
We visit the premises and review your existing specification. If it no longer matches the building, we walk each area with you and prepare a replacement.
Mobilisation timeline
Before the contract starts, we agree a dated plan for access transfer, induction and the first cleaning visit.
Supervisor presence in the opening weeks
Active supervisor involvement in the first month to address teething issues before they become embedded habits.
Written contract from day one
The task list and schedule should be agreed before the first cleaning visit.
Full documentation package
During mobilisation we arrange insurance certificates, RAMS where required, COSHH information for products used on site and AccessNI checks where your policy requires them.
How the transition works
A controlled switch starts with a walkthrough and a dated transition plan covering access, inductions and the first cleaning visit.
- 01
Tell us about your current contract
Use our contact page to describe your premises, your contract end date or notice period, and what is not working with the current arrangement.
- 02
Site visit and scope review
We visit to walk the premises, review your existing specification and identify what needs updating for the new contract.
- 03
Transition plan and written proposal
You receive a written proposal with the full task list and a mobilisation timeline aligned to your handover date.
- 04
Controlled handover and start
Access transfers, induction is completed and cleaning begins on the agreed date with a supervisor on site for the opening period.
Common problems
Transition failures this approach prevents
These are the most common problems NI businesses encounter when switching cleaning contractors without a structured plan.
Hygiene gap between contracts
Buildings left uncleaned for a week or more because the old contract ended before the new one was ready to mobilise.
Old specification carried forward unchanged
Transitioning to a new contractor using the old (often vague or outdated) specification, so the same problems return under a different name.
Access and security not properly transferred
Keys, codes and sign-in procedures not transferred cleanly at handover, leaving the new team unable to attend or causing building security concerns.
No supervisor presence in the early weeks
New contractors arriving without enough supervision, allowing early problems to become routine.
Documentation not ready for day one
Building managers or landlords expecting RAMS or insurance evidence on the first day of the new contract, with nothing prepared.
Disruption to building management or tenants
A poorly managed transition that causes complaints from tenants, reception staff or building management before the new contractor has a chance to settle.
Related pages
Start planning your contractor switch today
Tell us your contract end date and premises details. We will check the dates and agree a practical transition plan.