Office Cleaning Contracts
Office Cleaning Contracts in Northern Ireland
An office cleaning contract is the written agreement that turns 'we need the place kept tidy' into a schedule someone can audit. For Northern Ireland businesses, that means defining which areas are cleaned, on which days, to what standard, with a clear route to raise misses and a mechanism to update the scope when the office changes.
Contract setup
Get a written contract for your NI office
We visit your office before producing a contract. Tell us about your premises and we will arrange a walkthrough.
- Written task list: every area, every frequency
- Pricing matched to time on site
- Named supervisor contact from day one
- Contract reviewed when your building or occupancy changes
- Fully insured
- COSHH information where required
- RAMS provided where required
- AccessNI where relevant
- Regular quality checks
- Managed supplies where required
Contract priorities
What NI office cleaning contracts should deliver
These are the elements NI office managers and facilities leads tell us an office cleaning contract needs to get right.
A specification that defines "done"
An office cleaning contract should state what is cleaned, how often and to what standard. This gives both sides a reference point when a task is missed or a new manager takes over.
Realistic visit frequencies
Frequencies agreed against actual occupancy patterns (hybrid, fixed or mixed) so the programme is not overpaying for empty-building visits or under-cleaning at peak times.
Flexible treatment of periodic tasks
Internal glass, periodic floor treatments and post-refurbishment cleans may sit outside regular visits. List and price these additional tasks in advance.
Consumable and waste clarity
The contract states which consumables the contractor supplies, who manages waste collection and who is responsible for restocking.
Access, alarm and security protocols
Keyholding, alarm codes, out-of-hours security contacts and building-specific sign-in procedures agreed once at the start and documented.
A clear route to amend the contract
Review the task list when a floor is surrendered, headcount changes or hybrid working alters building use.
What is included
How RexCleaning sets up NI office contracts
These are the steps and elements RexCleaning includes when setting up an office cleaning contract for any NI premises.
Walkthrough and scope capture
A visit to the office to walk every area in scope, identify access requirements and capture the information needed to write an accurate task list.
Written task list
The written task list records every area, task and frequency. Your team and ours can refer to the same document when checking what was agreed.
Pricing matched to time on site
The price should allow enough time to complete the agreed task list on every visit.
Named supervisor and escalation
A named contact takes responsibility for the contract and follows up reported issues directly.
Documentation
RAMS where your building or landlord requires them, COSHH information for products used and AccessNI checks where your policy expects them.
Scope review process
The task list and price can be reviewed when occupancy, layouts or working patterns change.
How the walkthrough works
We do not produce a written contract without visiting the office. Every NI office cleaning contract starts with a site visit.
- 01
Tell us about your office
Use our contact page to describe your NI office or offices, headcount, current arrangement and any specific requirements.
- 02
Site walkthrough
We visit to walk every area in scope, note access requirements and capture the detail needed to write an accurate written specification.
- 03
Written contract proposal
You receive a written proposal with the full task list, schedule, pricing and documentation terms confirmed before any work starts.
- 04
Contract start
Access is confirmed, the team is briefed and the named supervisor is introduced before the first visit.
Common problems
Contract issues this service addresses
These are the most common problems NI businesses encounter with poorly structured office cleaning contracts.
Vague scope described as "general cleaning"
Contracts that do not specify tasks, frequencies or areas leave both parties guessing when standards slip.
Periodic tasks bundled into core pricing
Contracts that include internal glass or floor treatments without stating when the work will be done.
Consumable costs appearing as extras
Contracts where consumable supply and restocking are not specified, leading to unexpected invoices or washrooms running out mid-week.
Access problems on the first visit
Contracts that start without agreed key, alarm and access arrangements often lead to failed first visits.
Pricing that drifts as scope quietly expands
Extra tasks are added to core visits without updating the task list, cleaning time or price.
No mechanism to update after building changes
When a floor is added, handed back or reconfigured, the programme and price should be reviewed to match the building.
Related pages
Request a walkthrough to start your NI office contract
We will visit your premises, write the task list with you and provide a contract you can reference and defend.